Wedding & Events Coordinator

in

Permanent

Kerry

Posted 1 June, 2022

Career Vision Recruiters now have an exciting opportunity for wedding & events Coordinator to join a luxurious Hotel in Kerry. The successful candidate will be involved in all the planning of events in the hotel and creating memorable experiences for each and every guest.

KEY OBJECTIVES:

  • To strive to achieve the Wedding Sales Target set by Manager
  • To deliver a high-quality service to wedding clients
  • To actively and consistently seek new opportunities
  • To organise weddings with impeccable attention to detail with the client and to carry out all associated administration in a timely and effective manner.

Duties & Responsibilities

  • To be responsible for sales and administration of Engagement Parties, Weddings and After Wedding Parties.
  • To handle all incoming enquiries pertaining to the Wedding segment with an efficient, professional and friendly client orientated approach.
  • Ensuring final details for weddings and events are accurate and communicated effectively to all departments. (Attention to detail is imperative).
  • Issue Contracts for confirmed wedding bookings and ensure deposit schedule is executed.
  • Ensure accuracy and integrity with diary management function in hot soft in order to maximise meeting space effectively and revenue opportunities.
  • Ensure function sheets are accurate and distributed efficiently.
  • Assist in preparing bills correctly. Ensure correct billing procedures are followed and communicated directly with the Accounts Department.
  • Ensure accuracy of diary management by maintaining efficient option date system & follow up of daily activities. Work with the Sales Team to maximise weddings on specific wedding months as highlighted.
  • Produce a monthly report detailing all aspects of confirmed & provisional wedding growth month on month for current year and year to follow.
  • Being actively involved in hotels sales projects, including entertaining clients.
  • To maintain up-to-date and efficient files on all enquiries held on the books and an effective option date system.
  • To keep detailed information on all the reasons for lost business whether regretted, tentative or definite and the action taken.
  • Ensure all leads are logged.
  • To attend all relevant Wedding Fairs and action follow up accordingly as stated above.
  • To organise Wedding Tastings and be on site to meet and greet all Wedding Couples.
  • Furthermore be on hand to discuss and note feedback after each Tasting.
  • To be on site to meet and greet all Wedding Couples on their Wedding Day and hand over to the Duty Manager who will look after them on the day.
  • To assist with overall sales, attending relevant Trade Fairs throughout the year in support of the overall sales function.
  • Assist where required in general show rounds and administration, again supporting overall sales function.

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